Event travel management for conference speakers, with flights and trains booked without the email overload.
Set a budget, speakers pick their trip, you approve. Tickets are issued instantly.
Get started See how it worksFree to try — no credit card required
How speaker travel booking works in three steps
Invite your travellers
Set a travel budget and invite your speakers.
They select their trip
Speakers self-book their preferred flight or rail itinerary within budget.
Approve their trip
Approve in one click and tickets are issued automatically.
Trusted by conference organizers worldwide for speaker travel
Conference organizers have used SpeakerTravel's event travel management to book flights and trains for <strong>1,000+ speakers across 20+ countries</strong> at events like Techorama, NDC, KotlinConf and Strange Loop.
1,000+
speakers booked
20+
countries
Since 2019
in operation
Zero
out-of-pocket cost to speakers
Everything you need to manage event travel in one place
Bulk import
From an Excel or CSV file, or from your Sessionize export.
Budget and booking class
Assign each speaker a travel budget and booking class.
Self-service trip booking
Speakers pick their own flight or train.
Auto-approval
Bookings within budget are approved and ticketed automatically.
Your event branding
Your event branding in traveller communication.
Real-time travel spend reporting
Real-time travel spend reporting.
Event travel management for organizers
- Invite travellers and set a budget.
- You approve. SpeakerTravel handles ticketing.
- You can focus on your event.
Self-service booking for speakers
- Search their own preferred flight or train journey.
- Speakers never front costs or file reimbursement paperwork.
- Enjoy their trip.
Reimbursement vs. travel agent vs. self-service booking
| Reimbursement | Travel agent | Self-service | |
|---|---|---|---|
| Speaker pays upfront | Yes | No | No |
| Speaker picks own itinerary | Yes | Indirectly | Yes |
| Budget enforced before booking | No | Yes | Yes |
| Organizer admin work | High (receipts) | Medium (email) | Low |
| Extra cost | None, but staff time | Agency fees | Per-traveller fee |
| Group fares and complex trips | No | Yes | Limited |
| Hotels and packages | No | Often | No |
What organizers save
Organizers stop collecting receipts and answering email threads. With self-service booking, speakers never front costs or file reimbursements, and every booking stays within budget.
Make your conference stand out
Not only will your job as a conference organizer become easier...
Your speakers will love that they can select their preferred travel options!
Massive props to @CloudBrewConf - their travel booking system for the speakers has really raised the bar!
Paul Stack
SpeakerTravel really helped me as an organizer of Swetugg in Stockholm to organize all the speakers traveling here. Thanks for all the great help, I will most definitely use SpeakerTravel again!
Magnus TimnerOrganizer, Swetugg
Just used speaker.travel to request my flight to @swetugg, incredibly smooth experience! Nice work, @maartenballiauw!
Glenn F. Henriksen
From the other side (organizer) its really nice and simple to work with :)
Jimmy EngströmOrganizer, Swetugg