SpeakerTravel Documentation


Get started with SpeakerTravel, a tool to assist conference organizers with searching & booking of flights and trains for their speakers.

Hi there, welcome to SpeakerTravel! Let's see how you can create an event & start inviting travellers.

On this page:

Create an Event

Before you start, make sure to register and create an account. Next, you can start creating your event.

You'll have to name your event, set the start and end date, and provide a short description.

Create a new event on SpeakerTravel

Once your event is set up, you can start inviting travellers.

Learn more about creating an event...

Invite Travellers

To invite travellers, you can either enter their details one-by-one, or import a list from an Excel (XLSX), CSV, or tab-delimited text file.

After entering your traveller's name and e-mail address, you can invite them to search for travel. There are some additional details you can specify to make their travel search easier, and to help you with budgeting.

Invite traveller

Travellers will get an invitation e-mail to start researching their journey. E-mails can be customized by the organizer.

Learn more about inviting travellers...

Wait for the Traveller to Search Flights or Trains

After receiving their booking invitation, travellers can start searching for their itinerary. Departure and arrival airports, stations and dates will be pre-populated if known.

The traveller will only see flight and rail search results that are within budget, and can then request for these to be booked.

Traveller flight or train search results

After entering their passenger details, a notification will be sent to the organizer to verify the booking request, and approve or reject.

Approve Booking Request

Once a traveller makes a booking request, the organizer will need to approve it. You can review the selected flight(s), train(s), booking class, and price information.

When all looks good, you can approve the booking request. Doing so will book the selected itinerary, and sends ticket information to your traveller, including full travel details.

Approve or reject flight or train booking request

SpeakerTravel provides an invoice for the booked fare, so you can update your organization's administration.

Learn more about approving booking requests...