SpeakerTravel Documentation

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Currency

For every event, you will have to specify its currency. This currency will be used to retrieve flight fare pricing information, and to display the flight budget later on.

Default Budget

You can set a default budget (per passenger) for your event, to help keep your overall travel budget in check. If needed, you can override budgets for flights originating from certain regions. Note that you can also override budgets for specific travellers.

Set the default budget to:

• Any amount (default) – No budget is set.
• Fixed amount – Specify a budget amount, and an allowed budget overrun percentage.

Per region, you can override the default budget:

• Use defaults – Use the budget specified at the event level.
• Fixed amount – Specify a budget amount, and an allowed budget overrun percentage.
• Any amount – Effectively disables the budget for this region.

SpeakerTravel will only show flights that are within the budget (+ overrun percentage) during flight search.

Flight Search & Booking Approval

Default options for flight search and booking approval can be set at the event level. These defaults can optionally be overridden when inviting travellers.

Price Information

By default, price information will not be visible for event travellers. Since SpeakerTravel only allows searching for flights that are within the specified budget, this is usually not needed. Some events do prefer to display price information, as it often helps to make travellers more price aware.

Booking Approval

By default, SpeakerTravel requires every flight booking request to be approved by the event owner. You can also enable automatic approval for your event.

Automatic approval will automatically perform flight booking for requests that are within budget. For travellers that request a flight within their budget overrun percentage, manual approval will be required.

For travellers where no budget is specified, booking will always have to be approved manually, regardless of this setting.

Bundled tickets

A bundled ticket combines two or more separate tickets from different airlines.

This has implications for change and cancellation policies:

With a bundled ticket:

• If your first flight is delayed and you miss the second flight, you will not be covered by the airline. As these are separate flight tickets, the airline will consider it as a missed flight — not a missed connection. So you would have to cover the cost of a new ticket if needed.
• If you want to modify your flights, there may be a charge per ticket.

By enabling bundled tickets, you confirm you are aware of these implications.