Here's how it works
Event organizer invites traveller
After setting up your event as an organizer, you can immediately start inviting travellers.
Each traveller can be assigned a budget and allowed booking class. Travellers will not see this budget, however their flight search will be adjusted to fit within.
Each traveller will get an invitation e-mail to start their journey. E-mails can be customized by the organizer.
Traveller finds preferred flight
Travellers get access to our flight search engine and start their search by entering their home airport. The destination airport and preferred travel dates are pre-populated based on your event data.
Our search offers a wide choice of airlines and routes. Travellers can filter specific travel search criteria (number of stops, alliance, airline, time of day) and find their preferred flight. All within the budget and booking class assigned by the organizer to help optimize T&E cost.
Once the perfect flight has been found, travellers enter their passenger details and request booking approval.
Organizer approves trip
As an organizer, you get notified of a pending travel approval. Head to your event dashboard and review the selected flight, passenger details and price information.
After approving the selected flight, SpeakerTravel makes the booking and sends ticket information to your traveller. We include calendar details, booking information and the full itinerary. A good start for a pleasant trip to your event!
Once all travellers have been booked, we provide an invoice so you can update your organization's administration.