Save time booking flights for your event's travellers.

Here's how it works

Event organizer invites traveller

After setting up your event as an organizer, you can immediately start inviting travellers.

Each traveller can be assigned a budget and allowed booking class. Travellers will not see this budget, however, their flight search will be adjusted to fit within.

The traveller then gets an invitation e-mail to start their journey. E-mails can be customized by the organizer.

Invite traveller to your event
Traveller uses self-service tool to make a flight selection

Traveller finds preferred flight

Travellers get access to our flight search engine and start their search by entering their home airport. The destination airport and preferred travel dates are pre-populated based on your event data.

Our search offers a wide choice of airlines and routes. Travellers can filter specific travel search criteria (number of stops, alliance, airline, time of day) and find their preferred flight. All within the budget and booking class assigned by the organizer to help optimize T&E cost.

Once the perfect flight has been found, travellers enter their passenger details and request booking approval.

Organizer approves trip

As an organizer, you get notified of a pending travel approval. Head to your event and review the selected flight, passenger details and price information.

After approving the selected flight, SpeakerTravel makes the booking and sends ticket information to your traveller. We include calendar details, booking information and the full itinerary. A good start for a pleasant trip to your event!

SpeakerTravel provides an invoice for flight fares, so you can update your organization's administration.

Organizer approves trip and automatically issues flight tickets

Simplify your conference speaker flight booking.